The data which are stored in various databases of the company can be viewed with the help of the reports generated from them. The reports which are generated out of these data are stored in a separate file with an extension of RPT. The crystal report is a special software which is designed for the generation of reports and as a tool for the interaction of the members in the view of achieving the needs. The Crystal Reports can make the data to be informative by representing the data in the form of graphs, pictures, and with various formulae. The reports generated through these software gives the summarized form of data stored in the databases.